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Summary Care Record

Data Provision Notice: GPES Data for Pandemic Planning & Research (COVID-19)

Dear General Practice manager(s),

We are contacting you regarding the GPES Data for Pandemic Planning & Research (COVID-19) data collection.

A Data Provision Notice (DPN) has now been issued for the collection of this data collection.

The purpose of the data collection is to respond to the intense demand for GP data to be shared in support of vital planning and research for COVID-19 purposes.

The data, as specified by the DPN, supports a Direction from the Secretary of State for Health and Social Care. Organisations that are in scope of the notice are legally required to comply. This collection is also supported by the BMA and the RCGP.

General practices will be sent an offer via the CQRS (Calculating Quality Reporting Service) to participate in the collection. This offer must be accepted. The CQRS participation window will run in parallel with the technical development of the extract. General Practice must therefore accept the invitation before 27 May 2020 to be included in the initial extract. Given the importance of this collection to supporting vital COVID-19 planning and research and to reduce burden for General Practice, General Practices are encouraged to approve the collection as soon as possible.

As NHS Digital is collecting personal data from General Practices through this collection, General Practices have a legal duty to be transparent and to provide patients with transparency information under GDPR about the data they are sharing with NHS Digital.

General Practices therefore need to update their own Transparency Notices on their websites to include details of this collection. NHS Digital has produced a template General Practice Transparency Notice which GPs can use to do this here.

About GPES Data for Pandemic Planning & Research (COVID-19) data collection
The General Practice Extraction Service (GPES) will extract the required data on a fortnightly basis until the expiry of the COVID-19 Direction.

The GPES data extraction will identify all patients currently registered with a General Practice or with a date of death on or after 1 November 2019 whose record contain coded information relevant to pandemic planning and research.

For each patient, NHS Digital will require the following personal data.

  • NHS Number
  • postcode
  • address
  • surname and forename
  • sex
  • ethnicity
  • date of birth
  • date of death.
Data will be extracted for the associated SNOMED code(s) and date(s) for GP record entries including:
  • diagnoses and findings
  • medications and other prescribed items
  • investigations, tests and results
  • treatments and outcomes
  • vaccinations and immunisations.
There is a dedicated section about Data Provision Notices and Directions on our website.

The SCR is an electronic record of important patient information, created from GP medical records.

It can be seen and used by authorised staff in other areas of the health and care system involved in the patient's direct care.

> Summary Care Record Information for Patients

To Opt-out complete the form below and return to surgery reception:

> Summary Care Record Opt-out Form

Data Sharing

Please see the below for an explanatory video link in regards to eDSM

> Video Link

> Document Link

How we use your Health Records


GDPR Privacy Notice

Access to Records

In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without the patient consent unless we are legally obliged to do so.

Your Data Matters

Your Data Matters - NHS Research & Planning

COVID - 19 PRIVACY NOTICE (Expires 31.03.2021)

Privacy Notice for Covid-19

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Station Road
Tel: 0115 9752666
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Your Doctors Surgery in Bulwell

Located in a central location with ample parking.

Location & Contact

Riverlyn Medical Centre
Station Road
Tel: 0115 9752666
(Appointments only)

Opening Hours

Monday: 08.00 – 18.30
Tuesday: 08.00 – 18.30
Wednesday: 08.00 – 18.30
Thursday: 08.00 – 18.30
Friday: 08.00 – 18.30

Extended Hours:
Tuesday 18.30 – 19.30