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Summary Care Record

Data Provision Notice: GPES Data for Pandemic Planning & Research (COVID-19)

Dear General Practice manager(s),

We are contacting you regarding the GPES Data for Pandemic Planning & Research (COVID-19) data collection.

A Data Provision Notice (DPN) has now been issued for the collection of this data collection.

The purpose of the data collection is to respond to the intense demand for GP data to be shared in support of vital planning and research for COVID-19 purposes.

The data, as specified by the DPN, supports a Direction from the Secretary of State for Health and Social Care. Organisations that are in scope of the notice are legally required to comply. This collection is also supported by the BMA and the RCGP.

General practices will be sent an offer via the CQRS (Calculating Quality Reporting Service) to participate in the collection. This offer must be accepted. The CQRS participation window will run in parallel with the technical development of the extract. General Practice must therefore accept the invitation before 27 May 2020 to be included in the initial extract. Given the importance of this collection to supporting vital COVID-19 planning and research and to reduce burden for General Practice, General Practices are encouraged to approve the collection as soon as possible.

As NHS Digital is collecting personal data from General Practices through this collection, General Practices have a legal duty to be transparent and to provide patients with transparency information under GDPR about the data they are sharing with NHS Digital.

General Practices therefore need to update their own Transparency Notices on their websites to include details of this collection. NHS Digital has produced a template General Practice Transparency Notice which GPs can use to do this here.

About GPES Data for Pandemic Planning & Research (COVID-19) data collection
The General Practice Extraction Service (GPES) will extract the required data on a fortnightly basis until the expiry of the COVID-19 Direction.

The GPES data extraction will identify all patients currently registered with a General Practice or with a date of death on or after 1 November 2019 whose record contain coded information relevant to pandemic planning and research.

For each patient, NHS Digital will require the following personal data.

  • NHS Number
  • postcode
  • address
  • surname and forename
  • sex
  • ethnicity
  • date of birth
  • date of death.
Data will be extracted for the associated SNOMED code(s) and date(s) for GP record entries including:
  • diagnoses and findings
  • medications and other prescribed items
  • investigations, tests and results
  • treatments and outcomes
  • vaccinations and immunisations.
There is a dedicated section about Data Provision Notices and Directions on our website.

The SCR is an electronic record of important patient information, created from GP medical records.

It can be seen and used by authorised staff in other areas of the health and care system involved in the patient's direct care.

> Summary Care Record Information for Patients

To Opt-out complete the form below and return to surgery reception:

> Summary Care Record Opt-out Form

Data Sharing

Please see the below for an explanatory video link in regards to eDSM

> Video Link

> Document Link

How we use your Health Records


Access to Records

In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without the patient consent unless we are legally obliged to do so.

Your Data Matters

Your Data Matters - NHS Research & Planning


The practice is supporting vital health and care planning and research by sharing your data with NHS Digital. For more information about this see the GP Practice Privacy Notice for General Practice Data for Planning and Research using the link:

1. GP Practice Privacy Notice for General Practice Data for Planning & Research

2. Generic GP GDPR Privacy Notice v2.3 May 2021

3. Covid 19 Privacy Notice v1.5 extended to 30 June 2022

National Opt-Out Facility

To find out more or to make your choice visit or call 0300 303 5678.

All these details are available in the Privacy Notice mentioned above.

If you wish to opt out of sharing data consent, complete the form below to make your choices:


Submit the completed form back to the surgery to action this either the posting it in the letter box or return it via email on

Update as at 20 July 2021

The current NHS Digital (NHSD) extract of GP data for Research purposes (known as the GPDPR) has been delayed due to NHSD wishing to review the way in which this data will be collected, to conduct more public involvement and information about the plans and change the way in which patients can opt out of the extract of their GP data.

Currently the only way to opt out is to complete a Type 1 opt out form and return this to the practice by the 1st September. However, this extract will not be taken until the NHSD have changed the way it will take the data and respect the patient’s choice for using their data. NHSD are introducing the following changes to the opt out process which will mean that patients will be able to change their opt-out status at any time.

  • Patients do not need to register a Type 1 opt-out by 1st September to ensure their GP data will not be uploaded.
  • NHS Digital will create the technical means to allow GP data that has previously been uploaded to the system via the GPDPR collection to be deleted when someone registers a Type 1 opt-out.
  • The plan to retire Type 1 opt-outs will be deferred for at least 12 months while we get the new arrangements up and running and will not be implemented without consultation with the RCGP, the BMA and the National Data Guardian.

This means that you can opt out at any time in the future and NHSD will delete data that they already have taken for research purposes, the deadline of the 01/09/2020 has been delayed until a new system of opt out is developed. Hopefully, this will be a simple centralised approach via the NHS app or NHS website to avoid paper form and administration work for your GP.

We will update you when we know more about the NHSD plans to change how you can control who has access to your data.

Telephone Call Recordings

The telephone call recording system in operation will record incoming and outgoing telephone calls and recordings may be used to investigate compliance with the Practice’s policies and procedures, to provide further training, to support the investigation of complaints, to ensure the Practice complies with regulatory procedures and to provide evidence for any regulatory investigation.

These recordings are protected by the Data Protection and GDPR policies.

Our Address

Location & Contact

Riverlyn Medical Centre
Station Road
Tel: 0115 9752666
(Appointments only)


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Your Doctors Surgery in Bulwell

Located in a central location with ample parking.

Location & Contact

Riverlyn Medical Centre
Station Road
Tel: 0115 9752666
(Appointments only)

Opening Hours

Monday: 08.00 – 18.30
Tuesday: 08.00 – 18.30
Wednesday: 08.00 – 18.30
Thursday: 08.00 – 18.30
Friday: 08.00 – 18.30

Extended Hours:
Tuesday 18.30 – 19.30