Summary Care Record
Data Provision Notice: GPES Data for Pandemic Planning & Research (COVID-19)
Dear General Practice manager(s),
We are contacting you regarding the GPES Data for Pandemic Planning & Research (COVID-19) data collection.
A Data Provision Notice (DPN) has now been issued for the collection of this data collection.
The purpose of the data collection is to respond to the intense demand for GP data to be shared in support of vital planning and research for COVID-19 purposes.
The data, as specified by the DPN, supports a Direction from the Secretary of State for Health and Social Care. Organisations that are in scope of the notice are legally required to comply. This collection is also supported by the BMA and the RCGP.
General practices will be sent an offer via the CQRS (Calculating Quality Reporting Service) to participate in the collection. This offer must be accepted. The CQRS participation window will run in parallel with the technical development of the extract. General Practice must therefore accept the invitation before 27 May 2020 to be included in the initial extract. Given the importance of this collection to supporting vital COVID-19 planning and research and to reduce burden for General Practice, General Practices are encouraged to approve the collection as soon as possible.
As NHS Digital is collecting personal data from General Practices through this collection, General Practices have a legal duty to be transparent and to provide patients with transparency information under GDPR about the data they are sharing with NHS Digital.
General Practices therefore need to update their own Transparency Notices on their websites to include details of this collection. NHS Digital has produced a template General Practice Transparency Notice which GPs can use to do this here.
About GPES Data for Pandemic Planning & Research (COVID-19) data collection
The General Practice Extraction Service (GPES) will extract the required data on a fortnightly basis until the expiry of the COVID-19 Direction.
The GPES data extraction will identify all patients currently registered with a General Practice or with a date of death on or after 1 November 2019 whose record contain coded information relevant to pandemic planning and research.
For each patient, NHS Digital will require the following personal data.
Data will be extracted for the associated SNOMED code(s) and date(s) for GP record entries including:
- NHS Number
- surname and forename
- date of birth
- date of death.
There is a dedicated section about Data Provision Notices and Directions on our website.
- diagnoses and findings
- medications and other prescribed items
- investigations, tests and results
- treatments and outcomes
- vaccinations and immunisations.
The SCR is an electronic record of important patient information, created from GP medical records.
It can be seen and used by authorised staff in other areas of the health and care system involved in the patient's direct care.
> Summary Care Record Information for Patients
To Opt-out complete the form below and return to surgery reception:
> Summary Care Record Opt-out Form
Please see the below for an explanatory video link in regards to eDSM
> Video Link
> Document Link
How we use your Health Records
GDPR Privacy Notice
Access to Records
In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without the patient consent unless we are legally obliged to do so.
Your Data Matters
Your Data Matters - NHS Research & Planning
COVID - 19 PRIVACY NOTICE
The practice is supporting vital health and care planning and research by sharing your data with NHS Digital. For more information about this see the GP Practice Privacy Notice for General Practice Data for Planning and Research using the link:
1. GP Practice Privacy Notice for General Practice Data for Planning & Research
2. Generic GP GDPR Privacy Notice v2.2 May 2021
National Opt-Out Facility
To find out more or to make your choice visit nhs.uk/your-nhs-data-matters or call 0300 303 5678.
All these details are available in the Privacy Notice mentioned above.
If you wish to opt out of sharing data consent, complete the form below to make your choices:
OPT OUT FORM - Type One
Submit the completed form back to the surgery to action this either the posting it in the letter box or return it via email on firstname.lastname@example.org.
Telephone Call Recordings
The telephone call recording system in operation will record incoming and outgoing telephone calls and recordings may be used to investigate compliance with the Practice’s policies and procedures, to provide further training, to support the investigation of complaints, to ensure the Practice complies with regulatory procedures and to provide evidence for any regulatory investigation.
These recordings are protected by the Data Protection and GDPR policies.